AUTOMATED PROJECT TRACKING INFORMATION SYSTEM
ABSTRACT
We are all aware of errors and losses of funds and manpower caused by project discontinuity from one administration to the next. This is primarily due to a deficiency associated with manual storage and processing of project information in project tracking information in the state; thus, this computer-based project tracking information system of government projects all over the state from development to completion stage keeps awarded projects and information secure as it ensures adequate information security, time saving, easy storage and retrieval mechanism.
This project work results in the development of software that, once installed, adequately keeps the government fully informed on projects while also reducing the level of project abandonment and thus ensuring continuity in government in the future.
CHAPTER ONE
INTRODUCTION
1.1 BACKGROUND OF THE STUDY
Imo State Government’s manual methods of sourcing, processing, storing, and general handling of information are time consuming and at peak delay during project tracking, file finding when needed in the office, considering the high level of bureaucracy adopted by governments in this part of the world with Imo State as a reference point. As this dreadful development continues, this use of computers tracking projects and information was formed as it becomes imperative for improved information storage and tracking, stores large amounts of information, and reduces so much paper work in various offices, institutions, organizations, and ministries under Imo State Government. It also allows for smooth distributions and expands information by transferring data. Imo State Government’s manual methods of sourcing, processing, storing, and general handling of information are time consuming and files through computer networks. This would go a long way toward assisting the Imo State Government in making critical decisions when the time comes.
1.2 STATEMENT OF THE PROBLEM
The use of this manual method of information storage, organization, and retrieval is always the talk of the day, whether in the government, private sector, institution, or business. As a result, many issues arise, including the following.
1. Inability to determine when projects are awarded.
2. Uncertainty about when to accept projects.
3. Inadequate project award checkmating.
Inadequate project statistics documentation
4. Inadequate documentation, security in offices and institutions, and so on.
1.3 OBJECTIVE OF THE STUDY
The research work is based on the following objectives, which are listed below;
To create an application that will store, process, and activate information about all of the projects that have been awarded.
To design and develop an application package that will assist the Imo State Government in tracking project information. This design is based on a specification and office procedure that allows it to be developed for the Imo State government.
Software that monitors all projects in real time.
When used, software will secure and improve adequate project security.
Application that keeps track of projects and their statistics.
1.4 SCOPE OF THE STUDY
This project completely covers the projects and their information, with a focus on the design and development of application prototypes intended to be deployed in tracking information as well as storage and retrieval.
1.5 SIGNIFICANCE OF THE STUDY
This study is extremely important to the Imo State Government because it will have a significant impact on our state pride and social tolerance.
However, this will ensure that accurate information is maintained, and this application will be capable of making our state’s profit dealings transparent. This goes a long way toward encouraging the stability of the Imo State Government during project execution, and it can also be used by the government to attract more federal government projects, given the high cost of doing so. Use of a good project tracking system.
1.6 LIMITATIONS OF THE STUDY
As a result of poor fiancés at the start of this project, some information was not obtained because there was insufficient funds to travel to other parts of the state for information sorting.
Also, lack of program knowledge contributed to the project’s limitations, as there was no written program in this project due to the researcher’s lack of knowledge.
Again, because the researcher was given little or no time to gather enough information, this contributed to the researcher not gathering enough information as required for her write-ups, as well as a lack of equipments such as computer systems, compact dick (CD) Diskette, and so on, which would have allowed the research to practice what she is writing about in school.
For example, developing such software or programs, saving such programs on disk or compact disk (Burning of files) in order to access people elsewhere. As a result, the writer’s requirement for the development of this new software is hampered.
However, because this research is only for the Imo State Government to document and implement, it is open for project tracking and the system is open for further research in other areas.
1.7 DEFINITION OF TERMS
A. ACT (AUTOMATED CONTRACT TRACKING):
This refers to software used to retrieve or obtain information about a specific contract awarded.
B. Personal computer:
This can be defined as an electronic device or machine capable of accepting input (instructions and data) through an input device such as a keyboard, mouse, etc. and performing a series of logical operations on data with the help of stored logic (program0 to give out meaningful results called information through output devices such as the printer without human intervention.
C. Data:
This is regarded as raw materials with which the computer interacts. It can be numeric, alphabetic, or alphanumeric.
D. Diagram of data flow:
This refers to a specific logical model of system design, as well as the diagrammatical representation.
of a particular system.
E. Specification of the database:
This includes a variety of variable names used in program database development.
F. Specifications:
This refers to processed data or the outcome of data processing.
G. SSADM (structured system analysis design methodology):
This refers to the process of analyzing, designing, and structuring a system.
H. System design and analysis:
This is the investigation, analysis, installation, and testing of an information system.
A management system, on the other hand, that also provides all necessary transaction processing for the government or organization.
According to Gordon B. Davis (2006) in a book titled “management information system,” computers made the idea of data collection, processing, storage, retrieval, and distribution of information feasible. The machine
Information systems now have a new and powerful technology. As a result, computer-based information systems can be vastly different from manual or electromechanical systems. Organizations and governments adapt their information systems in response to this technology, and as a result, adequate understanding of its nature is required when the changes are implemented.
In their book “management information system (MIS),” Oparah C.C. and Oguike O.E viewed the computer as a versatile system capable of storing and retaining information and data. This is possible because computer systems have both internal and external memory. The amount or volume of information or data that the computer can store is determined by the storage capacity of the computer memory.
Anuonye In his book “computers and computing,” Inno Vin C. defined a computer as an electrical and electronic machine capable of accepting instructions and data via an input device such as a keyboard or mouse and performing a series of logical operations on data to produce a meaningful result. Without human intervention, information is transmitted via an output device. According to this definition, a computer has the ability to input, store, process, and output information.
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