Design And Implementation Of A Computerised Payroll System

Design And Implementation Of A Computerised Payroll System

Chapter One

Preface

Background Of The Study

A payroll is a company’s list or records of its workers, which is frequently used to relate to the total quantum of plutocrat that a company pays to its workers. A payroll system is software which organizes and arranges all the tasks of hand payment and the form of hand levies( Wikipedia). These tasks may include keeping shadowing of hours, calculating stipend, withholding levies and deductions, printing and delivering checks and paying employment levies to the government. Payroll software plays several places for the stoner, the workers and the company, similar as giving you supper easy ways to manage hand timetable(e.g, sick leave, absences and overtime), gives you rearmost duty updates you when by notifying you when the updates arrive, allows you to snappily and fluently induce payslips for all your workers, serves as a memorial. Payroll also makes deductions from workers ’ stipend for levies, pay envelope caparison, health and life insurance, spending accounts and withdrawal investments. Payroll works with your account department to insure that pay envelope deductions and other payroll charges are paid and duly reported.

. Statement of Problem

Manual systems of payroll always put pressure on people to be correct in all aspect of their work. With homemade systems the position of service is dependent on individualities and this puts a demand on operation to run training continuously for staff to keep them motivated and to insure they’re following the correct procedures. It can be each too easy to accidentally switch details and end up with inconsistency in data entry or in hand written orders. This has the effect of not just causing problems with client service but also making information unfit be used for reporting or chancing trends with data discovery. Reporting and checking that data is also a problem and can be time consuming and precious. Other problems caused by the homemade payroll system are

Ø Inconsistency in data entry, room for crimes, miskeying information.

Ø Large ongoing staff training cost.

Ø System is dependent on good individualities.

Ø Reduction in participating information and client services.

Ø Time consuming and expensive to produce reports.

Ø Lack of security of data.

Ø Duplication of data entry.

. Ideal Of Study

The objects of this study is to design a motorized payroll system for an association,

Ø To design a motorized system for calculating introductory payment and allowance of staff.

Ø To design a motorized payment platform.

Ø To design a system that directly stores hand data and retrieves payment history when demanded.

Ø To design a motorized system for tracking holiday time, motherliness and maternity leave.

. Significance of the study

The study will prop in reducing crimes, fraud, increase speed and also aid growth in associations if successfully enforced. Homemade payroll systems in associations will be completely excluded with this motorized system in place. The study will also serve as a companion to other pupil experimenters who may want to conduct farther exploration on the subject matter. Findings and recommendations from this system will prop in developing newer performances to serve optimally.

. Compass/ Limitation Of The Study

The compass of this study is centered on the design and perpetration of ane-payroll system.

Limitation

fiscal constraint-inadequate fund tends to obstruct the effectiveness of the experimenter in sourcing for the applicable accoutrements , literature or information and in the process of data collection( internet, questionnaire and interview).

Time constraint- The experimenter will at the same time engage in this study with other academic work. This accordingly will cut down on the time devoted for the exploration work.

. Description Of Terms

Payroll is a company’s list or records of its workers, which is frequently used to relate to the total quantum of plutocrat that a company pays to its workers.

A payroll system is software which organizes and arranges all the tasks of hand payment and the form of hand levies.

Payslips a note given to an hand when they’ve been paid, detailing the quantum of pay given and the duty and insurance subtracted.

Employer a person or association that employs people.

Hand a person employed for stipend or payment, especially at non administrative position.

W- 4 duty form is a form completed by an hand to indicate his or her duty situation( immunity, status,etc.) to the employer. The W- 4 form tells the employer the correct quantum of duty to withhold from an hand’s stipend.

Internal Revenue Service( IRS) A United States government agency that’s responsible for the collection and enforcement of levies.

Social Security Administration( SSA) is an independent agency of the United States civil government that administers

Social Security, a social insurance program conforming of withdrawal, disability, and survivors’ benefits.