DESIGN AND IMPLEMENTATION OF TRANSCRIPT GENERATION SYSTEM

DESIGN AND IMPLEMENTATION OF TRANSCRIPT GENERATION SYSTEM

CHAPITRE ONE

INTRODUCTION

Before education, children taught themselves for many years by using everything around them (surroundings, friends, themselves, etc.), by being self-directed, playing, and exploring. Regardless, if parents did not force their children to attend school, they would not be capable individuals when they grew up.

Education in the most populous black nation “Nigeria,” blessed with many ethnic groups; Yoruba, Hausa, and Igbo being the most recognized in the world, began with the first mission school, founded in 1843 by Methodists, but the Anglican Church missionary society expanded it in the early 1850’s by finding schools where children are taught about culture, social activities, and work for the western education but this was prohibited by the northerners who focused p Following independence, there was a significant increase in the number of formal education systems in Nigeria, including 6 years of primary schooling, 3 years of junior secondary schooling, 3 years of senior secondary schooling, and 4/5 years of university education, eventually leading to a bachelor’s level degree in the majority of subjects (Sherif 2016).

Compiling results for a large number of students was a strain for lecturers, and generating a transcript for each student’s result had to be solved by creating a platform where course registration, result processing, and transcript creation could be made simple using a desktop. Students coming to the notice board to check results is an example of a manual technique of checking outcomes. With a student’s mindset, they calculate to ensure that what they were given was indeed what they deserved. Most of the time, some students receive undeserved marks, while others are unfairly marked down, resulting in a delay in results for corrections, which may be unfavorable to students, particularly final-year students. All of this occurs because a professor was weary and calculated incorrectly. Transcripts are required to have significant information about the results without fretting about the minutiae of the results since it provides a clear description of what the student has and final grades. With all this, security would be needed because without this platform having security students could try to acquire access the outcome and manipulate it in their advantage.

The following are possible with the use of computers for information processing: immediate access to understudy’s near home and course data, immediate understudy data refreshing, programmed calculation of the Grade Point Average (GPA), generation of the graduating understudies list, checking of failed courses, keeping up the most recent record of the entire understudy body in the foundation, putting away course data, for example, course code, course portrayal, course unit, and so on. It is regrettable that many educational establishments in the developing scene, for example, Universities, Colleges of Education, and polytechnics in Nigeria, still use the manual method for record keeping and GPA computation, which is prone to errors (Emmanuel, B, and Choji, D.N 2012). Benue State University is an example of a university that uses the manual technique.

A transcript is a statement or record of a student’s academic performance during their time at an institution. An academic transcript is used to notify an institution or organization about a student’s overall achievement.

The manual application technique for transcripts was inefficient. As a result, there has been a significant cost as well as a delay in filing an application for transcript processing. Because of these issues, the researcher investigated the design and implementation of a web-based transcript system.

1.2 STUDY BACKGROUND

Most universities and polytechnics still utilize the manual method of seeing results, going to the board, and the crowds are always intolerable, not to mention the inaccuracies caused by human defects. Benue State University is one of the universities that still uses the manual method of displaying results. The university was established in 1991 by the Benue State Government, who formed a 13-member directing board of trustees to prepare for and obtain approval for the college. For the 1992/1993 academic year, the university began offering classes in four colleges: Arts, Education, Sciences, and Social Science. In the 1993/94 academic year, two more colleges, Law and Management Sciences, joined the stream. A postgraduate school was established in the 1998/1999 academic year, while the College of Health Science was established in the 2003/2004 academic year. The state government owns Benue State, and it is authorized by the National Universities Commission (NUC). This university, like many others, uses the 5 grade point system for result accumulation.

1.3 THE PROBLEM’S STATEMENT

The following issues were identified when applying for a transcript utilizing the present manual system:

It contributes to transcript processing delays, as well as stress on the part of applicants and a large amount of money spent by applicants, because long distance traveling is required in order to apply for the transcript.

THE VALUE OF ONLINE TRANSCRIPTING

According to (Beka et al.,2015), an online transcript system is a means of producing correct and presentable information on transcript in order to connect different geographical locations and make the world a global village (i.e. Global Area Network) GAN. It makes transcript information available and affordable at the lowest possible cost. The ability to share information is especially valuable in an academic setting because it saves time and money on transportation and even saves lives.

Given the current trend of globalization and the benefits of on-line processing, designing and implementing a web-based transcript system in exams and records will ensure that tertiary institutions (i.e. AISP) do not fall behind while also providing a high degree of flexibility and academic excellence for technological freedom.

(2014) (Abel et al.) According to the author, “online transcript processing is a method of creating online documents that contain active links to other parts of the same document.” “Hypertext Links,” he continues, “have traditionally been cited as non-linear reading tools, but they can also be used to present a document as it was written on page at a time.” He adds that the worldwide web protocol provides a way for hypertext implementation to simply locate the relevant information on the internet.

According to (Akinmosin, 2014), delivering transcripts online utilizing information technology facilities can be a difficult process in the academic environment. Since the design and implementation of web-based transcript system will be charged with handling the applications of students for the processing of transcript hence it will ensure speed and accuracy in collecting information of the application of the applicants for the processing of the transcript to avoid miscalculations. This will be the most effective method for building the institution’s online transcript system.